Accept complimentary Data Studio Pro licenses for a Looker (Google Cloud core) instance

Note: Complimentary Data Studio Pro licenses are also available for Looker (original) instances. For instructions about accepting complimentary Data Studio Pro licenses for a Looker (original) instance, see Admin settings - Data Studio Pro.

Important: Complimentary Data Studio Pro licenses are not available for Looker (Google Cloud core) instances that are created after August 1, 2026.

As a Looker customer, you can get complimentary Data Studio Pro licenses as part of your Looker agreement. To start using Data Studio Pro, you must set up a subscription, accept the complimentary licenses, and assign them to users.

Your Looker agreement determines the number of complimentary Data Studio Pro licenses that are allocated to your Looker account. For more information about the terms of this offer, see Complimentary Data Studio Pro licenses offer details.

This document describes how to perform the following tasks for a Looker instance:

1. Accept the complimentary Data Studio Pro licenses
2. Select a Google Cloud project to host your subscription
3. Add users to your Data Studio Pro subscription
4. Transfer the complimentary licenses to a different subscription

Before you begin

Important: A Looker account is associated with a Data Studio Pro subscription through the Google Cloud project that hosts Data Studio Pro content. We recommend that you devote a specific Google Cloud project to hosting just Data Studio Pro content and that you indicate this project when you are accepting your complimentary licenses.

If you don't already have a Data Studio Pro subscription, we recommend that you set up the Google Cloud project for your Data Studio content before you accept your account's allotted complimentary licenses. For more information about Google Cloud project requirements and setting a new Data Studio Pro subscription, see the Start a new Pro subscription documentation page.

Each user with a Looker Viewer (roles/looker.viewer) role who uses Data Studio Pro must also be a Google Workspace or Cloud Identity user with a Managed Google account.

You can associate each Looker (Google Cloud core) instance with only one Data Studio Pro subscription.

Required roles

You need different permissions to perform the following tasks:

• Accept complimentary Data Studio Pro licenses
• Set up a self-service subscription to Data Studio Pro

To get the permission to accept complimentary Data Studio Pro licenses and update Looker (Google Cloud core) instance information, ask your administrator to grant you an IAM role containing the looker.instances.update permission for the Google Cloud project that your Looker (Google Cloud core) instance resides in. The Looker Admin (roles/looker.admin) IAM role contains this permission by default, but you can get this permission with custom roles or other predefined roles. To get the permission to set up a self-service subscription to Data Studio Pro, ask your administrator to grant you an IAM role containing the lookerstudio.pro.manage permission for the Google Cloud project that your Looker (Google Cloud core) instance resides in. The Owner (roles/owner) IAM role and the Looker Studio Pro Manager (roles/lookerstudio.proManager) role contain this permission by default, but you can get this permission with custom roles or other predefined roles.

Accept Data Studio Pro licenses

By default, Looker (Google Cloud core) instances include 50 complimentary Data Studio Pro licenses.

To accept these licenses, follow these steps in the Google Cloud console:

1. Navigate to the Instances page for the Google Cloud project in which your Looker (Google Cloud core) instance resides.
2. Select the name of the Looker (Google Cloud core) instance that you want to use with Data Studio Pro.
3. Select the Data Studio Pro tab. This tab is not visible if your Looker (Google Cloud core) instance was created after August 1, 2026.
4. Select Accept Data Studio Pro licenses.

Select a Google Cloud project

After you accept the complimentary Data Studio Pro licenses, you must associate your Looker (Google Cloud core) instance with the Google Cloud project that your Data Studio Pro subscription uses. To specify your Data Studio Pro Google Cloud project, follow these steps in the Data Studio Pro tab of your Looker (Google Cloud core) instance settings:

1. Click Select project.
2. In the Select a resource dialog, select your project from the list, and click Select project.
3. In the Data Studio Pro tab of your Looker (Google Cloud core) instance settings, click Save.

The Project name field now displays the selected Google Cloud project ID.

Warning: Once you have saved your project, note the following effects:

If you disable the Accept Data Studio Pro licenses setting, your complimentary Data Studio Pro licenses become paid licenses, subject to Data Studio Pro pricing. This conversion typically happens within 24 hours. If you no longer want to use your complimentary licenses, we recommend that you cancel the associated Data Studio Pro subscription. To learn more about what happens when you cancel a Data Studio subscription, see Effects of canceling a Data Studio subscription.

Just changing the project number won't transfer your complimentary licenses to another project. Instead, you must transfer your licenses in your Data Studio Pro subscription settings.

Add users to your Data Studio Pro subscription

To finish setting up your new Data Studio Pro subscription, add users to your subscription and assign their licenses. You can complete these steps in either the Google Cloud console or Data Studio, per your preference. If you had already completed the setup for your Data Studio Pro subscription before you accepted your complimentary licenses, your licenses have been applied automatically to your existing Data Studio Pro users.

Console

To finish setting up your new Data Studio Pro subscription in the Google Cloud console, follow these steps starting on the Data Studio Pro page or tab for your Looker instance:

1. Click Add users, which opens the Data Studio Pro homepage within the Google Cloud console.
2. Click Subscribe to open the Buy Data Studio Pro licenses panel:
   
   • The Current no-cost Pro licenses line item displays the number of complimentary Data Studio Pro licenses that have been allocated to your Looker (Google Cloud core) instance.
3. In the Add users / groups field, add the email addresses of users or groups to your subscription.
   • The Total licenses field displays the total number of licenses that are required to support the number of users that you have added.
   • Select Auto-assign licenses to new users added to a group to assign available licenses to users who are added to Google Groups under the Data Studio subscription.
4. Click Buy.

Note: If the number of users that you have added exceeds the number of complimentary Data Studio Pro licenses that are allocated to your Looker instance, the Total monthly cost line item displays the cost of the additional licenses that you are purchasing.

Data Studio

To finish setting up your new Data Studio Pro subscription in Data Studio, follow these steps from the Data Studio Pro page or tab for your Looker instance:

1. Click add users in Data Studio Pro.
2. Add users to your subscription by following the steps described on the Add people to the subscription documentation page.

Remove licenses or users

Each Data Studio Pro user requires a Data Studio Pro license. If you need to decrease the number of licenses that are used with your Data Studio Pro subscription, you will also need to remove the corresponding number of users.

To remove licenses and users from your Data Studio Pro subscription in the Google Cloud console, follow these steps:

1. In the Google Cloud project that hosts your Data Studio Pro subscription content, navigate to the Data Studio page.
2. Select Manage access.
3. Select the user or group that you want to remove from the subscription.
4. Select delete Delete. In the resulting dialog, select Delete again.
5. Close the Manage access window.
6. Select Add / remove licenses.
7. Next to the Total licenses field, select remove Decrement license count to decrease the number of licenses under the Data Studio Pro subscription.
8. Select Confirm.

For more information, see Remove users from a Pro subscription.

Transfer complimentary Data Studio Pro licenses to a different subscription

After you have saved the project that you selected for your Data Studio Pro licenses in your Looker instance, we strongly recommend that you don't modify the project selection. Your complimentary licenses must be associated with the same Google Cloud project as your Data Studio Pro subscription. If you need to transfer your licenses from one Data Studio Pro subscription to another, follow these steps:

1. Set up a new Data Studio Pro subscription based on a different project.
2. Add users to your new subscription.
3. Transfer ownership for any "ownerless" content that resides in team workspaces that are associated with the old subscription.
4. Cancel the old subscription.

Next, to associate your complimentary Data Studio Pro licenses with the new Data Studio Pro subscription, follow these steps:

1. Navigate to the Data Studio Pro tab of your Looker (Google Cloud core) instance settings.
2. Click Select project.
3. In the Select a resource dialog, choose your new selection from the list, and click Select project.
4. Select a Google Cloud project that is associated with the new Data Studio Pro subscription.
5. In the Data Studio Pro tab of your Looker (Google Cloud core) instance settings, click Save.

The Project name field now displays the Google Cloud project ID that is associated with the new Data Studio Pro subscription.

Important: Google Cloud automatically applies the complimentary licenses to the users in the new Data Studio Pro subscription. If there are fewer users in the new subscription than in the old subscription, some unused complimentary licenses remain attached to the old Data Studio Pro subscription. Google Cloud converts these unused licenses to paid licenses, subject to Data Studio Pro pricing. To avoid charges, cancel the old subscription.

Effects of canceling a Data Studio Pro subscription

If the Data Studio Pro subscription is canceled, Looker will no longer recognize the subscription. Although the Google Cloud console will continue to reflect that the Looker instance and the Data Studio Pro subscription are linked, you will no longer be billed for Data Studio Pro usage on the Google Cloud project. Your Looker instance's Data Studio Pro licenses are still available if you reinstate your subscription (within the 30-day grace period) or if you initiate a new subscription. The no-cost version of Data Studio is also available for use.

For more information about the effects of canceling a Data Studio Pro subscription or deleting a Google Cloud project that is associated with a canceled subscription, see Cancel a Data Studio Pro subscription.

Troubleshooting complimentary licenses

Note: Manual license count adjustments that are requested through the Support team typically take 7 to 10 working days to fully reflect in your Data Studio Pro subscription.

Errors may occur when you accept complimentary Data Studio Pro licenses or add users to a Data Studio Pro subscription. See the following table for steps on how to troubleshoot errors that are related to accepting licenses.

Error message	Steps to resolve	Example
You have reached your license limit. To add more users, either delete some existing users/groups or purchase additional licenses.	In Data Studio, select Pro subscriptions from the left navigation to open the list of Data Studio Pro subscriptions. Data Studio displays the number of complimentary licenses that are available for the Google Cloud project that hosts your Looker (Google Cloud core) instance. For that project, under Actions, select Manage subscription. Navigate to the Review and confirm Data Studio Pro licenses step, and review the number of licenses in the Number of licenses to buy field. Enter the total number of licenses that you want to use, including the number of complimentary licenses that are available for the subscription.	If there are 10 complimentary licenses available, add 10 users to your subscription to use all licenses. If you add 11 users, you will be charged for 1 additional license. If you increase the Number of licenses to buy field to 11, you will be charged for 1 additional license, which you can assign at a later date.