Transfer ownership

By default, you own the reports and data sources you create in Looker Studio. You can transfer ownership of your Looker Studio assets to someone with a Google Account using the Manage access options in the sharing dialog.

Note: Looker Studio Pro content belongs to an organization rather than to an individual user. For information about how Looker Studio Pro handles user removal, see Edit a Pro subscription. To avoid Looker Studio Pro content becoming inaccessible when team members leave your organization, we recommend using Team Workspaces.

For Google Workspace and Cloud Identity admins

When someone leaves your organization, you can transfer their Looker Studio reports and data sources to another user in your organization, ensuring that you don't lose access to important information. Learn more in Google Workspace Admin Help.

This applies to Looker Studio assets owned by users of the no-cost version of Looker Studio.

For standard users

Complete the following steps to transfer ownership of your Looker Studio assets.

Before you transfer ownership

You can only transfer ownership of assets that you own.

You must first share the file with the new owner before you can transfer ownership (otherwise, their name won't appear in the list of possible people you can share with).

After you transfer ownership

It may take a few minutes for the system to complete the transfer.

Once the ownership transfer is complete:

• You'll still be able to edit that asset, unless the new owner removes your access.
• You won't be able to transfer ownership, even back to yourself. So be sure you enter the new owner's address accurately.

Transfer a data source

When you transfer ownership of a data source, the data credentials remain intact. This ensures that data sources using Owner's credentials will continue to provide data to reports as they did before the transfer. The new owner can change the credentials to use their credentials by reconnecting the data source.

You can manually revoke your credentials after the transfer. The new owner will need to reconnect the data source to use their own credentials to access data.

How to change ownership

1. Sign in to Looker Studio.
2. View or edit the asset you want to share.
3. Click person_add Share. The Share with people and groups dialog appears.

You can share a data source only when you are editing it directly, not when editing it from within a report.

To share from the Reports or Data sources home page, locate the asset you want to share. Click the 3-dot More icon more_vert and then click Share.

4. Click the role drop down next to the person to whom you wish to transfer ownership, then click Make owner.
5. Confirm your decision by clicking Yes.

Limits of ownership transfer

• Ownership of CSV file upload data sources can't be transferred to another user. Those data sources must be recreated.

Ownership transfer limits for Google Workspace and Cloud Identity

• You can only transfer ownership within your domain. For Google Workspace and Cloud Identity users, this means transferring to another person in your organization. For standard (non-Google Workspace/Cloud Identity) users, this means transferring to another standard user.
• For users of the no-cost version of Looker Studio, assets belonging to deleted users are permanently deleted after 20 days. To avoid losing data, if a user account has been deleted without transferring Looker Studio assets, you must transfer ownership of these assets within 20 days of the user's deletion by following these steps:
  1. As a Google Workspace administrator, restore the deleted user account.
  2. Go through the user deletion screen in the Workspace Admin Console again.
  3. When prompted to transfer assets during the deletion process, explicitly select the Looker Studio checkbox and enter the new owner's email address.

Related resources

Edit the data source connection Team workspaces for Looker Studio Pro