Set up a HubSpot data store

Public preview: The federated search and actions features are in public preview. This feature is subject to the "Pre-GA Offerings Terms" in the General Service Terms section of the Service Specific Terms. Pre-GA features are available "as is" and might have limited support. For more information, see the launch stage descriptions.

This page describes how to create a data store and connect HubSpot to Gemini Enterprise.

Before you begin

Before setting up your HubSpot connection, ensure you have the following in place:

• Grant the Discovery Engine Editor role (roles/discoveryengine.editor). This role is required for the user to create the data store. To grant this role, do the following:

  1. In the Google Cloud console, go to the IAM page.

     Go to IAM

  2. Locate the user account and click the edit Edit icon.
  3. Grant the Discovery Engine Editor role to the user. For more information, see IAM roles and permissions.

• Sign in to your HubSpot account.

Note: HubSpot uses a a Google-managed OAuth app, eliminating the need to register or manage your own OAuth apps.

Create HubSpot data store

To create a HubSpot data store, perform the following steps:

1. In the Google Cloud console, go to the Gemini Enterprise page.

   Gemini Enterprise

2. Select or create a Google Cloud project.

3. In the navigation menu, click Data stores.

4. Click Create data store.

5. In the Source section, search for HubSpot, and click Select.

6. In the Data section:

   Note: The HubSpot data store uses a Google-managed OAuth app. This eliminates the need for manual OAuth app setup and management and lets you quickly and securely integrate HubSpot without handling client credentials.
   1. In the Entities to search section, select all the required entities. Note: At least one entity must be selected.

7. Click Continue.

8. In the Configuration section:

   1. From the Multi-region list, select the location for your data connector.
   2. In the Your data connector name field, enter a name for your connector.
   3. If you selected us or eu as the location, configure the Encryption settings:
      • Optional: If you haven't configured single-region keys, click Go to settings page to do so. For more information, see Register a single-region key for third-party connectors.
      • Select Google-managed encryption key or Cloud KMS key.
      • If you selected Cloud KMS key:
        • In the Key management type list, select the appropriate type.
        • In the Cloud KMS key list, select the key.
      For more information, see Customer-managed encryption keys.

9. Click Continue.

10. In the Billing section, select General pricing or Configurable pricing. For more information, see Verify the billing status of your projects and Licenses.

11. Click Create. Gemini Enterprise creates your data store and displays your data stores on the Data Stores page.

On the Data Stores page, click your data store name to see the status. After the data store state changes from Creating to Active, the HubSpot connector is ready to be used.

After creating the data store, connect the data store you just created to an existing app or create a new app and connect it to the new app, and authorize Gemini Enterprise to access HubSpot before executing any queries. To know more, see What's next.

Note: The HubSpot administrator must authorize the connector from the Gemini Enterprise UI before you authorize your individual account.

Data handling and query execution

This section describes how Gemini Enterprise manages your query and the privacy implications of using the federated data store.

Query execution

After you authorize HubSpot and send a search query to Gemini Enterprise:

• Gemini Enterprise sends your search query directly to the HubSpot API.
• Gemini Enterprise blends the results with those from other connected data sources and displays a comprehensive search result.

Data handling

When using third-party federated search, the following data handling rules apply:

• Your query string is sent to the third-party search backend (HubSpot API).
• These third parties may associate queries with your identity.
• If multiple federated search data sources are enabled, the query might be sent to all of them.
• After the data reaches the third-party system, it is governed by that system's terms of service and privacy policies.

Note: To improve accuracy, an LLM may rewrite your query before it is sent to HubSpot. This rewritten query can incorporate information from your session's query history. As a result, parts of your query history might also be included in the query sent to the HubSpot API.

What's next

• To provide a user interface for querying your HubSpot data, create an app and connect it to the HubSpot data store.

• To view and manage the list of actions, see Manage actions.

• To preview how your search results appear after your app is set up, see Get search results.

• To enable alerts for the data store, see Configure alerts for third-party data stores.