Gemini Notebook Enterprise is a highly compliant, enterprise-ready version of Gemini Notebook. Gemini Notebook is an AI-powered research and writing tool that helps you summarize and extract information across dense and complex sources. You do this by adding data sources, such as PDFs, Google Docs, Google Slides, and website URLs, to build a notebook. The AI grounds its responses in these documents. The base functionality lets you add these sources and interact with the content to query, chat, or generate summaries. While popular for personal use, the personal Gemini Notebook product lacks the compliance and administrative features necessary for enterprise environments. Gemini Notebook Enterprise shares key features with Gemini Notebook but is fortified with enterprise-grade security and compliance. > [!NOTE] > **Note:** Gemini Notebook Enterprise is a Generative AI Service subject to the applicable terms of the agreement under which you access Google Cloud services. ## Enterprise grade for notebooks Gemini Notebook Enterprise runs in a Cloud-compliant environment. Your data is always within your Google Cloud project and can't be shared externally. Documents uploaded to a notebook within Gemini Notebook Enterprise are ingested into the Google Cloud environment and are subject to Google Cloud Terms of Service. This also applies to documents that have been uploaded to a notebook from Google Drive. ## Limitations on Microsoft Excel Workbook documents Microsoft Excel Workbook documents uploaded to a Gemini Notebook Enterprise notebook have the following limitations: - Within the general source size limits, Gemini Notebook Enterprise can process about 150,000 active cells in a single sheet. If your data is organized compactly, you might be able to upload a document with sheets containing a larger number of active cells. - If a document contains multiple sheets, each sheet is processed separately. - A single document must be less than 500 MB or 500,000 words. This is the general source size limits; see [Usage limits](https://docs.cloud.google.com/gemini/enterprise/notebooklm-enterprise/docs/overview.md.txt#usage-limits). - When processing XLSX files, Gemini Notebook Enterprise converts the content, including table structures and formatting, into an intermediate format to preserve the layout for analysis. This conversion process adds characters to represent the structure (for example, cell boundaries and rows). These additional characters are included in the total word count. As a result, an XLSX file with a visible word count less than 500,000 can still exceed the limit because of these added characters. For files with complex formatting or many cells, you might see a larger difference between the apparent word count and the system's calculated word count. ## Usage limits Limits for Gemini Notebook Enterprise are shown in the following table. | Feature or size | Limit | |---|---| | Notebooks | 500 per user | | Sources | 300 per notebook | | Source sizes | 500 MB or 500,000 words per source | | Queries | 500 per user per day | | YouTube video transcript sizes | 500,000 words per transcript | | Audio overviews | 20 per user per day | | Video overviews | 20 per user per day | | Mind maps | 20 per user per day | | Reports | 20 per user per day | | Slide decks | 15 per user per day | | Slide deck edits | 45 per user per day | | Infographics | 15 per user per day | | Quizzes | 100 per user per day | | Flashcards | 100 per user per day | ## Differences between Gemini Notebook and Gemini Notebook Enterprise Some key differences between the personal [Gemini Notebook](https://notebooklm.google) product, which is available to people with Google Accounts, and Gemini Notebook Enterprise are outlined in the following table: | | Gemini Notebook | Gemini Notebook Enterprise | | Data residency | Users can't specify | Data stays in your Google Cloud project. For more information on the available locations, see [Gemini Enterprise Standard and Plus Editions data residency and ML regional processing commitments, and Gemini Notebook Enterprise data residency commitments](https://docs.cloud.google.com/gemini/enterprise/docs/locations.md.txt). | | Sources | - Google Docs and Slides - Copied text - Public URLs - YouTube video - PDFs - TXT - Markdown - Audio files - Image files When a source is uploaded or imported to Gemini Notebook, a static copy of the document is created for analysis. Gemini Notebook does not make changes to the original file. Therefore, when you use Gemini Notebook, the model relies on the static copy of the uploaded sources to answer your questions and fulfill your requests. | - Google Docs and Slides - Copied text - Public URLs - YouTube video - PDFs - TXT - Markdown - Audio files - Image files - DOCX (Microsoft Word file type) - PPTX (Microsoft PowerPoint file type) - XLSX (Microsoft Excel file type) When a source is uploaded or imported to Gemini Notebook Enterprise, a static copy of the document is created for analysis. Gemini Notebook Enterprise does not make changes to the original file. Therefore, when you use Gemini Notebook Enterprise, the model relies on the static copy of the uploaded sources to answer your questions and fulfill your requests. | | Usage limits | See [Gemini Notebook Help](https://support.google.com/notebooklm/answer/16213268) | The same or greater than those for Gemini Notebook (see [Usage limits](https://docs.cloud.google.com/gemini/enterprise/notebooklm-enterprise/docs/overview.md.txt#usage-limits)) | | Authentication | Through a personal Google Account | Through one of the following: - [Cloud Identity](https://docs.cloud.google.com/identity/docs/overview.md.txt) - A third-party identity provider (IdP), such as Microsoft Entra ID, Okta, Ping, PingFederate, or another OIDC or SAML 2.0 identity provider. | | Interface | `https://notebook.google.com` | `https://notebook.cloud.google.com/REGION/?project=PROJECT_NUMBER` Administrators configure this project- and region-specific URL for their users through the Google Cloud console. | | Sharing | Notebooks are private to a user. Notebooks can be shared with viewer or editor permissions; either publicly or by email links with other users. | Notebooks are private to the user. They can only be shared to other users within the same Google Cloud project. When you share a notebook, the users who you shared it with can always see the sources.
Predefined IAM roles let users share notebooks with others and grant viewer or editor permissions. Notebooks can't be shared publicly. | | Compliance | N/A | - [VPC-SC](https://docs.cloud.google.com/vpc-service-controls/docs/supported-products.md.txt#table_gemini_enterprise_notebooklm_enterprise) - [CMEK](https://docs.cloud.google.com/gemini/enterprise/notebooklm-enterprise/docs/cmek.md.txt) - [Data residency](https://docs.cloud.google.com/gemini/enterprise/docs/locations.md.txt) | | Audio sharing | Audio summaries can be shared through a link. Audio summaries are separate from the rest of the notebook. | When users get access to the notebook, they get access to the audio summaries too; audio summaries can't be shared separately. | | Chat history | See the [NotebookLM Help Center](https://support.google.com/notebooklm). | Not saved. Chat conversations are kept only for the current browser session: refreshing the page, signing in again, or opening the notebook later starts a new chat. To keep an answer, save it to a note. | |---|---|---| ## Separate administrator and user interfaces There are two interfaces for Gemini Notebook Enterprise: - **Admin interface:** Administrators use the project's Google Cloud console UI to enable the Gemini Notebook capability and set up users authentication and authorization. Users with the Cloud NotebookLM Owner role can access the admin interface. - **User interface:** Your end users create and manage their notebooks through a UI that looks and behaves very much like the personal Gemini Notebook UI. The URL for the interface is unique for each project and must be distributed to users by the administrator. ## User roles There are five Identity and Access Management (IAM) roles predefined for Gemini Notebook Enterprise: Two roles are related to accessing Gemini Notebook Enterprise: - **Cloud NotebookLM Admin (`roles/discoveryengine.notebookLmOwner`):** Users with this role can configure identity settings, give users in a project access to Gemini Notebook Enterprise, and receive the URL for the user interface for sharing with end users. > [!NOTE] > **Note:** Users with this role don't experience Guidebooks as chat-only because they have full access to all notebooks. - **Cloud NotebookLM User (`roles/discoveryengine.notebookLmUser`):** Users with this role can sign in to the user interface and create notebooks. Users must be granted this role in order to access Gemini Notebook Enterprise (including for free-trial subscriptions). The remaining three roles are the Cloud NotebookLM Notebook Owner (`roles/discoveryengine.notebookOwner`), Cloud NotebookLM Notebook Editor (`roles/discoveryengine.notebookEditor`), and Cloud NotebookLM Notebook Viewer (`roles/discoveryengine.notebookViewer`) roles. Don't grant these roles through the admin interface. Gemini Notebook Enterprise grants these roles automatically through the user interface when a user creates or shares a notebook. > [!CAUTION] > **Caution:** IAM checks access on each notebook, and notebooks inherit roles granted at the project level. Users with a project-level role that includes the `discoveryengine.notebooks.get` permission can open every notebook in the project, including notebooks that aren't shared with them. These roles include the Viewer (`roles/viewer`), Editor (`roles/editor`), Owner (`roles/owner`), Discovery Engine Admin (`roles/discoveryengine.admin`), and Cloud NotebookLM Admin roles. They also include the Cloud NotebookLM Notebook Owner, Cloud NotebookLM Notebook Editor, and Cloud NotebookLM Notebook Viewer roles when granted at the project level. To keep notebooks private to their owners and collaborators, grant end users only the Cloud NotebookLM User role, and reserve broader project roles for administrators. Grant the predefined Cloud NotebookLM User role rather than a custom role. Custom roles aren't updated automatically when Gemini Notebook Enterprise adds permissions for new features. Also, omitting required permissions---such as `resourcemanager.projects.get`, `resourcemanager.projects.list`, or `discoveryengine.accounts.create`---prevents users from signing in or loading their projects. ## About data access, storage, and lifecycle When your users add source data to a notebook, the data is stored in your project in the US or EU multi-region. Only Gemini Notebook Enterprise can access the data; that is, the data can't be accessed through any other Google Cloud service (such as Cloud Storage). When your users delete a notebook, the data is deleted along with the notebook. Similarly, when you delete the project, all the data is deleted. ## Searching for notebooks through Gemini Enterprise You can enable Gemini Notebook Enterprise as a data source in Gemini Enterprise. This lets your users use Gemini Enterprise to search for their notebooks by title. For more information about this Public Preview feature, see [Enable Gemini Notebook Enterprise as a search source](https://docs.cloud.google.com/gemini/enterprise/docs/create-data-store#notebooklm-search). ## Gemini Notebook Enterprise availability You can purchase Gemini Notebook Enterprise as a standalone product or as part of [Gemini Enterprise](https://cloud.google.com/gemini-enterprise). ## About Gemini Enterprise and Gemini Notebook Enterprise Gemini Enterprise is a parent product that includes both Gemini Notebook Enterprise and Gemini Enterprise (editions). - For information about Gemini Enterprise, see [Gemini Enterprise overview](https://docs.cloud.google.com/gemini/enterprise/docs/overview). - For comparison between Gemini Notebook Enterprise and Gemini Enterprise, see [Choose between Gemini Notebook Enterprise and Gemini Enterprise](https://docs.cloud.google.com/gemini/enterprise/docs/choose-product). Notebooks are accessible from both Gemini Notebook Enterprise and Gemini Enterprise apps if they share the same project and location.